The Guidepost
BIDS & PROJECTS Standard version 2.3

Manage a Bid - Choose a Sub-Process

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initiate bid buttom produce and submit bid button post-bid assessment button manage bid work button close bid button capture and manage risks button

Introductiontop

In principle Bidding is simple. It involves developing a solution to a requirement, producing a Proposal, and submitting it to the Customer or the End User. If the Proposal is accepted, then an agreement to do what the Proposal offers must be negotiated and agreed with the Customer or with the End User, and the Project can then be launched.

However, a Bid Manager has to handle two Projects: producing the Bid itself, and preparing for the Project to deliver the solution. This means that the Bid Team must:

  • qualify the opportunity and get approval to Bid
  • develop a scope, a Plan and a Budget for both the Bid Project and the Delivery Project
  • get the Bid Budget and Plan Authorised and the Project Budget and Plan agreed
  • confirm the availability of Resources for both Bid and Delivery Projects, and negotiate agreements with Suppliers
  • develop the solution
  • produce and get approval of the commercial offer
  • submit the Proposal.

Then if the Bid is successful, a Contract must be agreed with the Customer or End User, and the manager of the Delivery Project must be briefed as it is launched. Clearly this will all need careful management.

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