The Guidepost
BIDS & PROJECTS Standard version 2.3

Phase Status Report

description producers & consumers template example

Description top

Preparation

A Phase Status Report is prepared, usually on a regular basis, by Project Support for a Project Manager who is managing a non-PRINCE2™ Project. For every Phase in the Project, a Phase Status Report is prepared to consolidate the most recent Workpackage Status Reports (WSR) that are available. This will be

  • the final WSR for a Workpackage that has been closed
  • a new WSR for every Workpackage that is currently open (which a Project Manager will receive from one of his/her Team Managers)
  • an initial WSR for any Workpackage that has yet to be started.

Contents

The contents of a Phase Status Report will depend on the detail of the Plan for the Phase. It will provide a statement for each Workpackage listed in the Phase Plan of:

  • its summary status (usually reported as Red, Amber or Green, with appropriate comments)
  • a forecast for its date of completion (versus Plan)
  • a forecast of the effort needed to complete the Workpackage, together with the effort spent to date and the total effort Authorised in the Phase Plan.

Supplementary information on Quality, Risks, Issues and deviations from Tolerances, may be included as required with the comments on the summary status of each Activity.

Reporting structure

It is common practice for the structure of a Project's Status Reports to reflect its Work Breakdown and the delegation of work. So, typically there will be a Phase Status Report for each Phase in a Project Plan.

Format and use of the report

A Phase Status Report will be in tabular form (see Template below). It will be consolidated for the Project Manager into his/her regular Project Status Report and this will be the next and final step in the assembly of the report.

Producers and Consumers top

Producers

Consumers

Monitor and Report Work Status (Project Support)

Monitor and Report Work Status (Project Manager)

Do Work

Coordinate and Monitor Bid Progress

Co-ordinate and Monitor Bid Progress

 

Revise Plan

 

Recommend Next Activity

 

Templatetop

The following Product Templates are available:

  • For non-PRINCE2™ Projects only:
    • an Excel form called "Phase Status Table" which has the same layout as the Workpackage Status Table. This supports the use of cut and paste, to simplify the upwards consolidation of Status Reports.

Example top

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